Mandrell's CFO is a family-owned firm delivering fractional CFO services and a full outsourced accounting department from Gainesville, Florida. We run the day-to-day — AR, AP, payroll, controller services, cash flow forecasting, and financial reporting your business can actually run on.
Eight disciplines, one accountable team — fractional CFO services, controller services, and the full operational accounting stack.
Custom budgeting and forecasting, financial roadmaps, and business KPI dashboards. Department-level efficiency analysis, contract and banking negotiation, and control reviews that catch leaks before they cost you.
Multiple service levels — from monthly close to a full outsourced accounting department. Bank and credit-card reconciliations, AR, AP, general ledger, job costing, and financial reporting you can read.
Timely, accurate pay, multi-state where required. Tax deposits, payroll tax returns, and specialized handling of garnishments — your team gets paid; you get the records.
Recruiting, onboarding, regulatory compliance, benefits administration, and organizational culture. We advise leadership on performance management and staff development.
Dedicated controller oversight with periodic internal reviews of policies, procedures, and systems against industry best practices — and the control changes that mitigate loss and reduce exposure.
Sales, use, and payroll tax returns — monthly, quarterly, annual, or semi-weekly. Florida and multi-jurisdiction. Submitted accurately, on time, and audit-ready.
Rolling cash flow forecasts, budget creation, financial monitoring, collection-cycle analysis, and vendor payment timing — so cash works for you, not against you.
Comprehensive training in accounting and HR for your in-house team. Internal advancement, not dependence — we leave you stronger than we found you.
At year-end, we package everything your CPA needs to file. No scramble in February, no missing receipts, no awkward emails — just a clean binder.
What an engagement looks like, across a year — from the first invoice you book to a clean, audit-ready year-end close.
The flow of the business.
- AR billing and collections
- AP entry, approvals, payments
- Deposits and classifications
- Payroll runs on cadence
The picture comes into focus.
- Bank and credit-card reconciliations
- Journal entries and accruals
- Sales tax preparation and filing
- Financial statements you can read
The conversation with ownership.
- Strategic review with the CFO
- Controls and risk check
- Rolling 13-week cash forecast
- Budget vs. actual, in plain language
The handoff to your CPA.
- Asset depreciation schedules
- Tie-outs and supporting workpapers
- 1099s and W-2 reconciliation
- A clean package your CPA can file
We do our best work for owner-operated, service-based businesses from start-up to $30M — particularly in trades where margins live in the details.
Deep expertise in the trades — and the patience for the messy back-office that may come with them.
- 01 Generator Sales & Rental
- 02 Building Services & Trades
- 03 Specialty Contractors
- 04 Equipment Dealers
- 05 Service-based SMBs
- 06 Owner-operated, 2nd generation
- 07 Multi-entity, multi-state
- 08 Growth-stage operators
A family that does the books for families that built businesses.
Mandrell's CFO Services was founded in 2018 by Christina and Shane Mandrell — a husband-and-wife team with a combined four decades of corporate finance and business ownership.
Christina spent twenty-one years inside the books of growing companies — including Inc. 5000 firms — as a corporate controller across automotive, e-commerce, and operations. She runs the firm the way she once ran a controllership: with discipline, calm, and a refusal to be surprised in February.
Shane is a retired Navy reservist, a University of Florida engineer, and the owner-operator of Mandrell's Pressure Cleaning — five locations from North Central Florida to Tampa. He brings the operator's view to every engagement.
Together, they built a firm that runs on something simple: match the right people to the right business — and stay close enough to actually know it.
Real bench depth — clerks, assistant controllers, controllers, and CFO-level talent. We assign the right level for the work, and adjust as you grow.
One in-house hire gives you one skill set. Outsourcing gives you a whole department.
In-house vs. Mandrell’s
One employee — or an entire financial team?
| Traditional in-house model | Mandrell’s outsourced model |
|---|---|
| Salary + payroll taxes + benefits | One outsourced service relationship |
| One person’s experience | Multiple levels of expertise |
| Recruiting & onboarding | Experienced team already in place |
| Vacation & sick-day gaps | Built-in coverage |
| Employee turnover risk | Continuity & redundancy |
| Fixed payroll expense | Flexible, scalable resources |
| Owner manages accounting staff | We manage the accounting function |
| Limited internal review | Multiple levels of oversight |
| Internal perspective | Independent outside perspective |
| Procedures built internally | Established SOP & best-practice experience |
Lower total employment cost
Access CFO, controller, and accounting expertise without carrying the full cost of salaries, payroll taxes, benefits, PTO, recruiting, training, and the rest of employee overhead.
Multiple levels of expertise for one cost
Instead of hiring one person with one skill set, your company gains a team with CFO, controller, accounting, systems, and operational experience.
No single-employee dependency
Critical accounting knowledge doesn't walk out the door when one employee resigns, takes vacation, becomes ill, or is terminated. Our team provides built-in continuity.
Immediate access to experienced talent
Avoid months of recruiting, interviewing, onboarding, and training financial personnel — particularly experienced controllers and CFO-level professionals.
Scalable resources as the business changes
Accounting capacity expands or contracts with growth, seasonality, acquisitions, new locations, or changing transaction volume — without continually hiring and laying off employees.
Built-in oversight & segregation of duties
An outsourced team naturally provides multiple levels of review and accountability, rather than concentrating accounting functions and financial access in one or two employees.
Independent financial perspective
An outside financial team can identify inefficiencies, excessive spending, weak controls, margin problems, and operational issues that internal employees may have grown accustomed to — or may be reluctant to challenge.
Reduced management burden
Ownership doesn't have to spend its time recruiting, training, supervising, replacing, and troubleshooting accounting personnel. We manage the accounting function so you can manage your business.
Established processes, systems & best practices
You benefit from procedures and knowledge developed across many businesses, instead of building every accounting process internally through trial and error.
Flexibility without a long-term payroll commitment
Bring in higher-level financial resources when you need them, without permanently adding expensive management positions to payroll.
Coverage without paying for redundant employees
An internal department needs enough people to cover vacations, absences, turnover, deadlines, and workload peaks. We provide that redundancy across our existing staff.
Easier access to specialized knowledge
A single controller or accounting manager is rarely equally strong in cash flow forecasting, financial reporting, systems implementation, internal controls, job costing, budgeting, and strategic analysis. Our team gives you specialists as needed.
Fixed overhead becomes a variable cost
Instead of maintaining a department sized for peak requirements year-round, align accounting resources far more closely with what the business actually needs.
Wondering how that compares to what you have now?
Begin the intake →Accurate books tell you what happened. We help you decide what to do next.
We are much more than general bookkeeping, accounts receivable, and accounts payable. We bring operational involvement, financial visibility, controls, cash management, and management-level decision support — the components that help a business grow and succeed, not just stay compliant.
Fractional CFO & controller oversight
Experienced financial leadership without the cost of hiring full-time CFO and controller positions.
Cash flow management & forecasting
Proactive monitoring of cash requirements, anticipated shortages, working capital needs, and future cash positions.
Management reporting & KPI dashboards
Turning accounting data into understandable operational reports, trends, KPIs, and actionable management information.
Budgeting, forecasting & variance analysis
Developing operating budgets and forecasts, then measuring actual performance against expectations to catch problems early.
Job, project & department profitability
Identifying which jobs, customers, service lines, locations, or departments are actually generating profit — and which are consuming it.
Process & workflow optimization
Evaluating how financial information moves through the organization and eliminating inefficient, redundant, or poorly controlled processes.
Internal controls & financial accountability
Approval processes, segregation of duties, spending controls, documentation standards, and management oversight that reduce errors, leakage, and fraud exposure.
Working capital & cash conversion
Improving the timing and management of receivables, payables, purchasing, inventory, billing, collections, and everything else that moves cash.
Financial systems & technology integration
Connecting accounting with field-service, CRM, payroll, banking, expense management, and project management systems to cut duplicate entry and improve data quality.
Strategic decision support
Meaningful financial analysis for decisions on hiring, equipment purchases, expansion, pricing, financing, acquisitions, and other investments.
Scalable accounting infrastructure
Building the processes, reporting, staffing structure, and systems that support your company as it grows — without rebuilding the accounting department every few years.
Department management & staff support
Rather than simply replacing an internal accounting department, we can manage, supplement, train, and provide oversight to your existing personnel.
CPA- and tax-ready books
Cleaner year-end financials mean less cleanup for the CPA, fewer questions, and potentially lower tax-preparation and accounting costs.
Bank & lender readiness
Financial statements, schedules, forecasts, and supporting information maintained in a format that makes conversations with lenders far easier.
What you actually get when you hand the books to us.
A team, not a person.
You get a clerk doing the entries, a controller reviewing them, and a CFO on the strategic calls. No single point of failure, no scramble when someone takes a Friday off.
Personality fit on purpose.
We match our people to your business — how you operate, how you communicate, what you actually need in a partner. It shows up in every email and every Monday call.
Seamlessly integrated.
We become an extension of your office — close enough that your customers, your vendors, and your CPA can't tell where you stop and we begin.
Your financial business
is our business.
Tell us about your business.
A short, secure intake — about ten minutes. If we're a fit, you'll be on a call with Shane or Christina within a week.
Gainesville, FL 32601